Privacy Policy
How we respect privacy when we deal with personal information collected by our organisation
This Privacy Policy applies to information Building Positive Peace collects about individuals who interact with our organisation (i.e. where Building Positive Peacen is a “data controller”). It explains what personal information we collect, why we collect it, how we use it and how long we keep it for. If you have any comments or questions about this notice, feel free to contact us at info@buildingpositivepeace.com 1. Personal data that we process The following table explains the types of data we collect, why we collect it, how we use it, how long we keep it for and the legal basis on which this data is processed. You have a range of rights over your data, which include the following: A full summary of your legal rights over your data can be found on the Information Commissioner’s website here. Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 3. Cookies & usage tracking A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g. remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website. Where cookies are used to collect personal data, we list these purposes in the cookies notice available above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users' computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Read Google's privacy policy here. 4. Modifications We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected provided we have been given consent by those people to contact them. Last updated 21/12/2019
Nature of contact
What data do we collect?
Why do we collect it and how do we use it?
How long do we keep it for?
Basis
Enquiring about our organisation and its work
Name, email, message
In order to reply to your request
The email will remain in our email system for 7 years
Legitimate interests
Providing goods/services to us
Name, email, address, other contact details, payment information
To process payments and fulfil our audit and grant requirements
11 years after provision of goods/services
Contract
Applying for a job/to be a trustee/a consultancy with us
Name, email, address, CV, cover letter/ proposal, referees
To assess your suitability for the role/task you have applied for
6 months from appointment of chosen candidate/supplier. If you are successful these details will be kept for 7 years after your contract/ engagement with us ends
Legitimate interests
When you work for us as an employee
Bank details Emergency contact details DBS check
a) To process salary/expenses payments.
b) So we know who to contact in an emergency.
c) To gain reassurance re your trustworthiness/ integrity.7 years after end of the contract
a) Contract
b) Contract
c) Contract and Consent (condition for criminal offence data processing given in the DPA).
When you work for us as an employee
Copy of passport
To confirm your identity and that you have the right to work in the EU
7 years after end of the contract
Legal obligation
When you work for us as an employee
If you provide us with any information about reasonable adjustments you require under the Equality Act 2010
To comply with our legal obligations under the Act and allow us to make the necessary adjustments
7 years after end of the contract
Legal obligation and Employment, Social Security and Social Protection (condition for processing of special category data given in the DPA).
Applying to partner with us
Name, email, work address of key persons, organisation details
To assess your suitability
1 year after the chosen partner is appointed
Consent
When you form a partnership with us
Name, email, work address of key persons, organisation details
To enable a smooth working relationship
7 years after the end of the partnership
Contract
Using our website
Website activity collected through cookies as detailed above.
See notice
See notice
See notive
2. Rights you have over your data
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us by emailing info@buildingpositivepeace.com